By contributing writer - Jacqueline Ng, Segment Marketing, SingTel Business Sales
If you are an existing Google user, you may already be familiar with Gmail, and what it can do for you. ONEOffice powered by Google, is alike Gmail in many ways, yet different in those that count. While Gmail may probably be sufficient for most people, businesses typically require an all-in-one solution with more sophisticated and enhanced features to support their growing business needs.
With ONEOffice, businesses can do everything from email messaging, real-time collaboration, to calendar sharing and website development. In this article, I’ll discuss what ONEOffice can do to take your startup to a higher level.
1. Gives your business a professional email address
A professional business typically has an email address with its own custom domain.
Free email addresses with big email providers like Yahoo or Hotmail simply doesn’t make the cut. The reason is simple: your email says a lot about your business.
Ask yourself as a consumer: Is it safer to engage in business transactions with a company with an email address of ‘firstname.lastname@example.org’ or “email@example.com”?” I can safely say the latter would prevail over the former. The lack of trust and perceived professionalism can directly translate to lost business opportunities and eventually diminished revenue for the company.
Not only does an email address branded with your business name increase your credibility, image and prestige, it is also one of the most inexpensive forms of mass marketing.
2. Gives 25GB of email storage space per user
If you are still using the traditional Microsoft Outlook Email Client, you will probably have encountered the periodic error message for out of space. Most employees end up wasting countless hours of productive time gazing at their inbox deciding on the items to be archive or delete.
With 25GB of email storage space – 50 times more than the industry standard – you will never have to worry about running out of email space again. In fact, Google estimates that to be 7 years (or more) before your email host runs out of space. This also means that your productive time can now be well spent on generating income for the company.
3. Gives you convenience at your fingertips with eSMS and eFax
Thinking of sending a text marketing blast for your customers? The good news is you don’t have to pay more to engage SMS or mobile service providers. eSMS allows your business to conduct mobile marketing campaigns by sending bulk SMS to multiple recipients via your company’s email accounts – all at an affordable scale.
eFax works the same as eSMS – simply attach a file and send a fax the same way you would send an email. You can finally ditch those fax machines while keeping your fax services. Talk about convenience right at your fingertips!
4. Helps you streamline your business processes while enhancing collaboration
ONEOffice Docs can help to make the most out of your company’s time by reducing the complexity of workflow processes associated with manually processing and routing paper-based documents. This way, companies can fully focus on core competencies of the business.
Equipped with amazing collaborative features, employees can edit the shared online documents, spreadsheets or presentations, with all revisions auto-saved and recoverable. Users can also choose from a number of templates provided to design and share surveys, polls and feedback forms to engender better, smarter collaboration.
5. Helps you organize and share events easily
One of the most common feedbacks from business meetings and conference planners is that it is both troublesome and difficult to track the schedule of others – especially so for tracing employees with inherently irregular or erratic schedules. This however does not have to be the case.
ONEOffice Calendar enables employees to share their calendars while maintaining the privacy of personal appointments with greater ease. Conference room and resource sharing eliminates unnecessary time spent on numerous phone calls and e-mails to find available rooms and equipment. These potential time savings may be translated into operational efficiency and significant productive gains.
6. Helps you build your own website like a pro
Are you intimidated by the thought of putting together your business website or Intranet from scratch? Not surprisingly, most people – including those who have a firm grasp of the basic concepts behind web designs – are likely to say yes. However, hiring a professional designer to build your site can be expensive.
Fortunately, you do not need to be a computer guru to create a professional website. Whether you are a newbie or a web-pro, ONEOffice Sites offer D-I-Y options so anyone without prior programming knowledge can create a comprehensive site. With functional drag-and-drop widgets, templates and dashboard, your professional website can now be accomplished in a snap.
Click here for a step-by-step guide on how to use ONEOffice more effectively.